In the Edit All Export Tags dialogue box, the document’s paragraph styles will be listed in the left-hand column. To do so, from InDesign’s paragraph styles panel flyout menu, select Edit All Export Tags.

Of course, your paragraph styles will also need to be mapped to tags in InDesign, in order to generate the correct tags in the final exported PDF. Figure 1: Importing paragraph styles into InDesign Mapping styles to tags Navigate to the InDesign file or template containing the required styles and click Open. To import a pre-existing set of styles, from InDesign’s paragraph styles panel flyout menu, select Load Paragraph Styles. If you are starting an InDesign document from scratch, you will first need to create or import an appropriate set of paragraph styles. It should not be assumed that a graphic designer, or even a PDF remediation specialist for that matter, is the appropriate person to handle this aspect of the job. This is especially so in the case of alt text which ideally should be created by the document author or possibly some other subject specialist.

It is of course a well-established principle that pushing any accessibility work as far up the document workflow as possible is almost always the most efficient way to work. If you add structural features such as alt text for images, headings, lists and tables etc, your graphic designers or typesetters can simply import them intact directly from Word into InDesign, ready to go. It is also vital when creating copy to be sent to graphic designers or typesetters. Making sure that you add appropriate accessibility features to your Word documents is not just important for when those documents are to be exported directly to PDF. 27 August 2019 | Ted Page …and improving your PDF accessibility workflows

Indesign microsoft